1.1 The Annual Reporting and Review process for part-time teaching faculty and all post-docs, research associates, and extension associates will be conducted by the relevant supervisor – Program Directors (PDs) for teaching faculty and Supervising Faculty (SFs) for post-docs and research associates. We expect that the PD/SF will conduct an annual formal review by March 31^st that is documented in a formal letter summarizing that person’s performance and contributions. For post-docs, research associates, and extension associates, this should be informed by (at a minimum), an updated CV and short description of prior year’s accomplishments submitted by the post-doc/research associate/extension associate. The PD/SF will also be responsible for making an annual Salary Improvement Program (SIP) recommendation to the Brooks Dean or a relevant Associate Dean.

1.2 All full-time tenured faculty and full-time teaching faculty (senior lecturers, lecturers, teaching professors at all ranks, and professors of practice) will be asked by the Brooks Senior Associate Dean of Faculty and Research (SADFR) to provide an annotated CV annually by January 31^st. Faculty who have reporting requirements for another college or department have the option to share the same material that they have submitted for their other college/department review to satisfy the reporting requirements of the Brooks School. In addition, faculty have the option to submit an additional written summary of their yearly contributions and accomplishments in one or more of seven areas, as is appropriate given their title, role and responsibilities: (1) education and advising, (2) research, (3) policy engagement, (4) service internal (to Cornell) and external (outside of Cornell), and (5) honors and awards.

1.3 Non-tenured, tenure-track faculty (whether grandfathered into specific tenure and promotion guidelines or not) have different reporting requirements described in Section 3 below.

1.4 The Dean, SADFR, and/or Senior Associate Dean of Academic Affairs (SADAA) (depending on category of appointment) will reserve time and extend invitations for benefits-eligible faculty to meet in February and March to discuss their accomplishments, concerns, future interests, and/or opportunities. These meetings are required for teaching faculty but are optional tenured faculty and junior faculty who are grandfathered into specific tenure and promotion processes and proceed to an annual review process that is described in further detail below.

1.5 As is applicable, the Brooks School will share annual reporting submissions with the relevant Department Chair (e.g., the Chair of Economics, Sociology, or Government) to inform SIP discussions.

1.6 The relevant Department Chair or Program Director will make SIP recommendation to the Dean and SADFR as described for specific categories of faculty below. The Brooks Dean will have the final authority to specify the annual SIP.

The goal of this section is to clarify what kinds of information may be reported under each of the categories of contributions and accomplishments.

2.1 Directions for the Annotated CV:

• Please annotate your CV by (a) highlighting accomplishments that occurred in the last calendar year in yellow, and (b) highlight things that you are still working on in light blue. These may include grants received before this past year that continue; ongoing service like editorial board memberships or ad hoc reviewing; continued service on the University Senate, etc. In other words, highlight everything you did last year, even if it wasn’t new.

2.2 Optional Categories of Additional Reporting

• In no more than 1-2 single spaced pages, feel free to reference the annotated CV, faculty may also choose to describe their YEAR contributions in the following categories:
  • 2.2.1 Education and Advising
    • Briefly describe how you see your teaching contributing to the educational mission of the Brooks School. You may also choose to describe any course development activities here, reflect on course enrollments and evaluations, or anything else you deem relevant.
    • If applicable, you may also choose to note if you involved students in research, teaching, or engagement activities last year.
  • 2.2.2 Policy-Related Research
    • Briefly describe the ways your research contributions (including publications, presentations, and grants) engaged with public policy. This could include research about policy problems, policy solutions/impact, the policymaking process, policy implementation, the politics of policy, and/or unintended consequences of public policy.
  • 2.2.3 Other Relevant Research
    • If you would like to emphasize additional research or engagement contributions that do not directly engage with public policy, or contributions relevant to a joint appointment (e.g., Law School, Dyson) that were not noted above, please note them here.
  • 2.2.4 Policy Engagement
    • Briefly describe any policy engagement work you participated in during YEAR. This could include: (a) working directly with individuals or organizations outside Cornell who are directly involved in the policy process at the local, state, or federal level; (b) overseeing opportunities for students to engage in policy development, advocacy, or outreach; (c) policy consultation or offer policy-related recommendations to any public agencies, non-profit organizations, or NGOs; and/or (d) working directly with community or other partners in efforts to advance policy-related outcomes.
  • 2.2.5 Service Internal (to Cornell) and External (outside of Cornell)
    • Briefly list or describe any significant service activities that you performed for the Brooks School in YEAR (do not include those activities that are part of a formal leadership appointment).
    • Briefly list or describe non-Brooks service activities performed for any other unit/department at Cornell University in YEAR to provide a broader picture of your overall service contributions.
    • Briefly list or describe your external service activities (e.g., professional association leadership; journal editing/editorial work; service to federal organizations or foundations; etc.).
  • 2.2.6.Honors and Awards
    • Please feel free to add detail on any honors or awards you received this year, noting whether they were related to your policy research/teaching/engagement.

• 3.1.1. On an annual basis, grandfathered junior faculty will be asked by the relevant Tenure Review Chair for Grandfathered Faculty to provide (i) an updated CV, (ii) a one-page document outlining accomplishments in YEAR that may not be obvious from the CV, (iii) updated research and teaching statements, (iv) all articles published in YEAR, and (v) course syllabi from YEAR, by January 31^st.
• 3.1.2. A committee drawn from the relevant grandfathered voting faculty on tenure will review these materials and prepare a written report co-signed by all members by March 31^st.
• 3.1.3. The relevant Tenure Review Chair will send the files from (3.1.1) and the report from (3.1.2) to the relevant grandfathered voting faculty. Faculty will be given a week to review the files, and meetings will be held by April 15^th.
• 3.1.4. The Tenure Review Chair will take notes on these discussions, write a detailed letter to the candidate based on the report and meeting notes, share these documents for approval with the review committee, and send these materials to the candidate by April 30^th.
• 3.1.5. The Tenure Review Chair and faculty mentor invite the candidate to meet by May 31^st to discuss the feedback from the review. None of these reports are part of the tenure file.
• 3.1.6. The Brooks SADFR will make an annual SIP recommendation to the Brooks Dean after consulting with the relevant Department Chair. The Brooks Dean will have the final authority to specify the annual SIP.

• 3.2.1. These faculty will complete the reporting requirements specified in section 4
• 3.2.2. The relevant Department Chair will make an annual SIP recommendation to the Brooks SADFR. The Brooks Dean will have the final authority to specify the annual SIP.

• 3.3.1. On an annual basis, non-grandfathered junior faculty will be asked by the Brooks SADFR to provide (a) all material described in Section 2 (Annual Reporting Guidelines, including items optional for tenured faculty) as well as (b) updated research and teaching statements, (c) all articles published in YEAR, and (d) course syllabi from YEAR, by January 31^st.
• 3.3.2. A committee drawn from faculty in the Brooks School will review these materials and prepare a written report co-signed by all members by March 31^st.

• 3.3.3. The Brooks SADFR will send the submitted files and written report to relevant faculty and these faculty will meet to discuss and review files by April 15^th.

• 3.3.4. The Brooks SADFR will take notes on these discussions, write a detailed letter to the candidate based on the report and meeting notes, share these documents for approval from relevant faculty, and send these materials to the candidate by April 30^th.

• 3.3.5. The Brooks SADFR and faculty mentor invite the candidate to meet by May 31^st to discuss the feedback from the review. None of these reports are part of the tenure file.

• 3.3.6. The Brooks SADFR will make an annual SIP recommendation to the Brooks Dean. The Brooks Dean will have the final authority to specify the annual SIP.

• 3.4.1. Faculty in this category complete the annual reporting described in Section 2.
• 3.4.2. The Brooks SADFR will share all submitted reporting information with the relevant Department Chair.
• 3.4.3. For the subset of faculty with 100% appointments in the Brooks School that do not involve formal leadership appointments, the Department Chair will make an annual SIP recommendation to the Brooks SADFR. The Brooks Dean will have the final authority to specify the annual SIP.

• 3.5.1. Faculty in this category complete the annual reporting described in Section 2.
• 3.5.2. The Brooks SADFR will make an annual SIP recommendation to the Brooks Dean. The Brooks Dean will have the final authority to specify the annual SIP.

• 3.6.1. Faculty in this category complete the annual reporting described in Section 2.
• 3.6.2. For Associate Deans and Program Directors, on an annual basis the Brooks Dean will offer feedback on the faculty member’s leadership contributions to the school via their formal leadership role.
• 3.6.3. For the Director of Graduate Studies and Director of Undergraduate Studies, on an annual basis the Brooks SADAA will draft a short summary of the faculty member’s leadership contributions to the school via their formal leadership role.
• 3.6.4. The Brooks Dean will meet with each Associate Dean and Program Director to provide feedback on the faculty member’s leadership contributions to the school.
• 3.6.5. For faculty with 100% appointments in the Brooks School that also have formal leadership appointments, the Brooks Dean will make an annual SIP recommendation in consultation with the relevant Department Chair. The Brooks Dean will have the final authority to specify the annual SIP.
• 3.6.6. For faculty with <100% appointments in the Brooks School that also have formal leadership appointments, the annual SIP process will follow the terms described in the specific MOU pertaining to that faculty member’s appointment.

• 3.7.1. Faculty in this category complete the annual reporting described in Section 2.
• 3.7.2. The Brooks SADFR will communicate with the relevant Department Chair or College/School Dean with an invitation to consider Brooks School contributions in their process of annual assessment and SIP allocation.

• 3.8.1. Faculty in this category complete the annual reporting described in Section 2.
• 3.8.2. In odd years (e.g., 2023, 2025, etc.), faculty in this category will meet with the Brooks Dean to discuss ongoing contributions to the Brooks School and future areas of development. In even years (e.g., 2024, 2026), faculty in this category will meet simultaneously with the SADFR and the SADAA to discuss ongoing contributions to the Brooks School and future areas of development.
• 3.8.3. The Brooks Dean will have the final authority to specify the annual SIP, in consultation with the SADFR and SADAA as appropriate.

• 4.1.1. In late fall, Brooks requests annual reporting from the faculty member, due January 31^st.
• 4.1.2. In February and March, the Brooks School and the Economics Department convenes a committee of 3 faculty – 1 of whom is a member of both the Brooks School and the Economics Department, 1 of whom is a member of the Economics Department but is not a member of the Brooks School, and 1 of whom is a member of the Brooks School but not a member of the Department of Economics – who review the candidate’s progress toward tenure and prepare a report to be shared with the tenured Economics faculty and tenured Brooks faculty but not the candidate. This document is conceptualized as a draft and starting point for subsequent faculty discussions; it is not part of any formal record or dossier. This document is due by March 31^st but optimally is completed earlier.
• 4.1.3. In March or April, tenured faculty in the Department of Economics discuss the committee report (and any other junior faculty committee reports in the Department) in a closed meeting, attended by Brooks leadership (Senior Associate Dean of Faculty and Research – SADFR) and the Economics Department Chair. The Economics Chair and SADFR take notes on the feedback to incorporate into their feedback to the candidate.
• 4.1.4. Also in March or April, tenured faculty in the Brooks School discuss the committee report (and any other junior faculty committee reports in the Brooks School) in a closed meeting, attended by Economics Department leadership (Chair or Associate Chair) and the Brooks SADFR. The Economics Chair and SADFR take notes on the feedback to incorporate into their feedback to the candidate.
• 4.1.5. In April, the Department Chair and SADFR collaborate on a single review document that will ultimately be shared with the candidate and their mentor, after a comment period described below. The document incorporates feedback from both publics and describes any tensions or mixed signals in the feedback. This document is due by April 31^st, but optimally earlier.
• 4.1.6. In late April/early May, the Department Chair and SADFR circulate the single review document to tenured faculty in Brooks and the Department of Economics for a short (optional) comment period.
• 4.1.7. In late April/early May, The Department Chair and SADFR incorporate any feedback and then meet with the candidate and mentor to discuss the feedback. This final document is not part of any formal record or dossier.
• 4.1.8. The Brooks SADFR makes an annual SIP recommendation to the Brooks Dean after consulting with the Department Chair. The Brooks Dean will have the final authority to specify the annual SIP.

• 4.2.1. This section describes the Sociology Department policy that was voted upon and adopted by both Brooks and Sociology faculty. Specific references are made to where policies differ for Brooks and Sociology faculty.
• 4.2.2. An annual review of all pre-tenure faculty will take place in each year on the tenure clock, with exceptions for years when the candidate completes reappointment review and tenure review, for which those processes will serve as the annual review. The primary goal of these reviews is to provide constructive feedback on progress toward tenure.
• 4.2.3.Department Chair will request the following information from junior faculty in early Spring semester: (a) updated CV; (b) research statement (of about two pages); (c) teaching statement (of about two pages); (d) pdfs of new publications; and (e) pdfs of new course syllabi. The Department will provide student evaluations of courses taught in the prior year. These documents may supplement those materials submitted through CAS or Brooks School annual reporting.
• 4.2.4. Department Chair will convene a committee of at least three tenured faculty members who will review all junior candidates and prepare reports to be shared with the tenured Sociology faculty.
  • 4.2.4.1. The committee should include at least one tenured faculty member from CAS and at least one tenured faculty member from Brooks School.
  • 4.2.4.2. A candidate’s assigned mentor will not be a member of this committee.
  • 4.2.4.3. The committee may be led by a committee chair (appointed by the Department Chair) or function with individual members serving as “leads” for individual candidate reports.
  • 4.2.4.4. For candidates who are jointly appointed in Brooks School, a tenured Brooks School faculty member who is not a member of the Department of Sociology will contribute to the candidate’s review and co-sign the committee report, as an ad-hoc member of the committee.
  • 4.2.4.5.The committee’s report will summarize research and teaching contributions, with focus on impacts made in the preceding academic year, progress toward tenure, and suggested areas for improvement. The report should also summarize relevant service responsibilities and extenuating circumstances. The committee’s report is considered a draft to inform faculty discussion and is not part of any formal record or dossier.
  • 4.2.4.6. The committee’s report will be shared with the tenured faculty in the Department of Sociology and discussed in a closed meeting.
  • 4.2.4.7. For candidates who are jointly appointed in Brooks School, the meeting (or portion of the meeting) where the candidate is discussed will be attended by the Brook School Senior Associate Dean of Faculty and Research ([SADFR], or their representative).
  • 4.2.4.8. For candidates who are jointly appointed in the Brooks School, the committee report will be shared with tenured faculty in the Brooks School and discussed in a closed meeting. When a Sociology candidate is discussed among the Brooks tenured faculty, the Sociology Department Chair will attend.
• 4.2.5. Following the tenured faculty discussion(s), the Chair will prepare a summary of the candidate’s annual contributions and summarize feedback from the faculty discussion.
  • 4.2.5.1. For candidates who are jointly appointed in the Brooks School, the Sociology Chair and the SADFR will collaborate on the annual review letter.
• 4.2.6. The Chair will circulate the review to tenured Sociology faculty (and to tenured Brooks School faculty, if applicable) for a short (optional) comment period. The Chair (and for Brooks faculty, the Brooks SADFR) will revise the letter based on these comments and share the final letter with the tenured faculty.
• 4.2.7. The review letter will be shared with the candidate, and the Sociology Chair (and for Brooks faculty, the Brooks SADFR) will then meet with the candidate and the candidate’s mentor to discuss feedback. The final review letter is not part of any formal record or dossier.

• 4.3.1. The guiding principle is that for Brooks School-GOVT appointments for which GOVT is the tenure home, the primary substantive evaluations at all review stages are made by GOVT in accordance with GOVT review processes and tenure norms.
• 4.3.2. Jointly appointed faculty will provide annual report information to the   Department and to the Brooks School following the reporting requirements of the Department, including any policy-relevant contributions. The GOVT Department Chair and the Brooks School Senior Associate Dean of Faculty and Research (SADFR) will have access to this annual report.
• 4.3.3. The GOVT Chair will work collaboratively with the Brooks School SADFR on a coordinated annual assessment and review process. This will include a formal letter to the candidate, jointly signed by the GOVT Chair and the Brooks School SADFR, that summarizes feedback to faculty on progress and expectations around research, teaching, and service, on an annual basis for pre-tenure faculty.
• 4.3.4. Junior GOVT-Brooks School faculty hires are assigned a mentor by the GOVT Chair from among the tenured faculty in the Government department. Mentors will normally be GOVT-Brooks School tenured faculty. In certain circumstances, a non-Brooks School, tenured GOVT faculty member will be assigned to mentor with an additional tenured Brooks School mentor chosen jointly by the junior faculty member, the GOVT Department Chair, and the Brooks School.